Campus Use Procedure

South Dakota Mines events will have priority use of space on the South Dakota Mines campus based on the following schedule:

  • Up to 2 years in advance - BOR, Presidential, recurring annual South Dakota Mines events and events taking place June 1 - July 31
  • Up to 1 year in advance - All other South Dakota Mines events
  • University facilities will be available for external groups to rent for the next academic year on a first come, first served basis after April 30 each year.

Centrally Scheduled Spaces:

  • Classrooms (available for non-academic events after the academic download is complete for each semester)
  • Meeting rooms (Surbeck Center, Research Quarry, Pearson Alumni Center, and department meeting rooms)
  • Departments will have priority scheduling over meeting rooms in their building until April 30 for the next academic year)
  • NCAA Athletics have priority scheduling in all Athletic Spaces through July 31 for the next academic year. South Dakota Mines student organizations and campus departments may request to use athletic spaces beginning Aug. 1 for the next academic year. (Recurring annual South Dakota Mines events may be scheduled in Athletic spaces up to 1 year in advance at the discretion of the Athletic Director or designee.)

Library Meeting Spaces:

South Dakota Mines Students have priority use of all meeting spaces in the Devereaux Library.

  • Student Collaboration rooms - may be scheduled by South Dakota Mines students for individual or group study on a first come, first served basis each morning
  • Conference rooms - Students have priority scheduling during the academic year. South Dakota Mines departments may request individual meetings when not in use by students
  • Library Meeting spaces are not available for rental by external groups.
  • Library spaces may be available to South Dakota Mines outreach activities during the summer with approval of the Associate Vice President for Student Success

Events Requiring Staffing or Set up:

  • All events taking place on the South Dakota Mines campus that require South Dakota Mines personnel or any event setup, must be scheduled through the Scheduling and Event Operations department at least 10 business days in advance. Fees will be assessed through the user fee policy.